Privacy Policy

At William Marshall Charity, we are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you interact with us.

Information We Collect

We may collect personal information about you in the following ways:

  • Direct Interactions: Information you provide when applying for grants, making donations, or communicating with us via email or phone.
  • Automated Technologies: Technical data collected through cookies and similar technologies when you use our website.
  • Third Parties: Information received from third parties, such as service providers or public databases.

Types of Personal Data Collected

  • Identity Data: Name, title, date of birth, gender.
  • Contact Data: Address, email address, phone numbers.
  • Financial Data: Bank account and payment details.
  • Technical Data: IP address, browser type, time zone setting, operating system, and platform.
  • Usage Data: Information about how you use our website and services.
  • Marketing and Communications Data: Your preferences in receiving communications from us.

How We Use Your Information

We use your personal data to:

  • Process grant applications and manage our relationship with beneficiaries.
  • Facilitate donations and issue receipts.
  • Communicate important notices, updates, and information about our work.
  • Improve our website and services through analytics.
  • Comply with legal and regulatory obligations.

Cookies and Tracking Technologies

Our website uses cookies to personalize your experience and analyze site traffic. For detailed information on the cookies we use and the purposes for which we use them, see our Cookie Policy.

Data Sharing and Disclosure

We may share your personal data with:

  • Service Providers: Third-party vendors who assist in our operations (e.g., payment processors, IT services).
  • Regulatory Bodies: Legal authorities when required by law or to protect our rights.
  • Professional Advisors: Such as lawyers and accountants, where necessary.

We do not sell or rent your personal data to third parties.

International Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure appropriate safeguards are in place to protect your data.

Data Security

We have implemented security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to those employees, agents, and contractors who have a business need to know.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, or reporting requirements.

Your Rights

Under data protection laws, you have rights including:

  • Access: Request access to your personal data.
  • Correction: Request correction of inaccurate data.
  • Erasure: Request deletion of your personal data.
  • Objection: Object to processing of your personal data.
  • Restriction: Request restriction of processing your personal data.
  • Data Portability: Request transfer of your personal data to you or a third party.
  • Withdraw Consent: Where we rely on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at clerk@williammarshallcharity.org.uk.

Our website may include links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to read their privacy policies.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Last updated: October 2024